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How to Choose a Professional Document Storage Center

   Nitish      April 23rd, 2021

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Document management software can capture your important documents & convert them digitally by processing them. This process enables organizations to work efficiently without any worry about their critical work files & sensitive data. A few common features of DMS include tracking, storing, retrieving & sharing those sensitive data in a hassle-free way.

The document management system ensures organizations have enough free spaces by converting printed papers, files, hard copies into secured soft copies. A good document management system also offers critical operations like file conversion, document editing, metadata management, access controls, etc.

The companies that offer Document management solutions often let enterprises opt for contracts like lifecycle management with an electronic signature.

This article is written to discuss how to choose a good document storage center. But first, we need to know the basics of document storage to know how to choose one.

Features of a Good Document Storage Service

Below are a few features of a good document storage service.

• Availability of automated versioning
• Availability of imaging process
• Good management service over the metadata
• Easy conversion of files
• It lets you share & collaborate on a document
• Availability of the facility of automation & archiving documents
• Document publishing in a hassle freeway
• It lets you access & controls documents from anywhere in the world
• You can edit PDFs
• Availability of customized searches
• Integration facility of eSignatures
• Availability of graphics-based object manipulation

Why should you go to a document storage center?

To understand a document storage system more closely, you should understand how it works & its features.

Cloud storage: A document storage system is a kind of service provided by technology companies that allow enterprises to save up space for office premises. Though there are plenty of pros & cons of DMS in case of its maintenance & accessibility, cloud storage is a hassle-free option when it comes to secure the data.

When you hand over the responsibilities of document storage to the provider, the liabilities go to the providers. Also, you can access cloud-based documents from any corner of the world with just one click. However, you might need a stable internet connection to access & edit those documents. But in today’s era, it is easy to get an internet connection anywhere you go. Hence, cloud-based storage gives you more pros than cons.

Easy to use: when it comes to the usability of DMS, it is simpler than the hard copies. Soft copies give you access to find your document with just one search. Hence, it becomes easier for you to find those documents without wasting much time.

Experts suggest investing in a document storage system that has a good search function. It won’t let you waste much time while searching for a document. However, they also suggest going for a demo run before you invest & purchase expensive software.

Security: The most important feature for which a document storage system is that it provides top-notch security to your sensitive data & files. It secures your data in such a way that it leaves no possibility of phishing & stealing.

However, one must check the security services the software provides before making any purchase. Also, do not forget to check whether the software complies with national & international law & regulations.

Price point: The document storage systems are usually available as a cloud-based system with a 30 days free trial subscription model.

The prices vary among the companies accordingly to the services they provide. However, companies often set prices according to the volume of data you assign them. Also, a few providers offer perpetual licensing as well.

Top Document Management Systems

Now, if you are wondering, below are the few popular document storage company systems that are serving on the market for a while now. And, they are great options to address the needs of your company regarding document storage.

• Hubspot
• Seed DMS
• M-files
• Pcloud
• Feng office
• Alfresco
• LogicalDOC
• Knowledge tree
• Worldox
• Dokmee

Verdict: Best Company for document storage services- SoftAge

SoftAge is a company with 25+ years of experience that boasts of serving 250+ clients & backed by 1500+ employees. It has delivered 1000+ major projects so far. Those major projects include naming a few, Indigo, Vodafone, Paytm, Canara bank, Torrent power & Aadhar.

The services SoftAge provides include an end-to-end tracking of the documents. The services also include critical tasks like risk mitigation, disaster management with up-to-date technology. It provides a complete package of various management solutions with 24/7 tech support having a robust database of clients.

SoftAge solution is a top-notch document storage company that is a prestigious leader in the arena. The company has decades of experience in the field to manage, digitize, & store your valuable assets like sensitive digital information. Other than document storage, the company provides some other works like E-governance, KYC management, secure-shredding, warehouse management, physical verification, etc. The company is headquartered in Gurugram, has other international offices as well, i.e., in Dubai, Kenya & the USA to serve extraordinary services to its international clients.

The importance of document storage systems has been rising with the digitization of the whole world. As industries are flourishing, it has become now important more than ever to secure the data of your company in compliance with government norms.